How to Use a Project Management Reporting Tool

Monitor project health & make data-driven decisions

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Get more visibility into your projects
Apply filters & choose specific data to display
Customize reports as per requirements
Export project data in CSV format

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Real-Life Success Stories

Learn how businesses made remote project management a success with ProProfs

United Nations Development Program used ProProfs for effective activity monitoring
Xtencil built an exceptional collaboration experience with clients using ProProfs Project

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How to Create a Project Report

A step-by-step guide on how to generate insightful project reports

Step 1: Gather Relevant Project Data

Collect tasks, milestones, time logs, and resource usage data to ensure comprehensive project insights.
Step 2: Evaluate Performance Metrics

Analyze KPIs such as task completion rates, budget adherence, and team productivity to assess project health.
Step 3: Create Customized Reports

Choose how to customize reports with certain functional and design elements like Gantt charts, pie charts, and bar graphs.
Step 4: Export Data for Further Analysis

Click on the ‘Export to CSV’ button to export report data to external tools.

Step 1: Gather Relevant Project Data

Collect tasks, milestones, time logs, and resource usage data to ensure comprehensive project insights.

Step 2: Evaluate Performance Metrics

Analyze KPIs such as task completion rates, budget adherence, and team productivity to assess project health.

Step 3: Create Customized Reports

Choose how to customize reports with certain functional and design elements like Gantt charts, pie charts, and bar graphs

Step 4: Export Data for Further Analysis

Click on the ‘Export to CSV’ button to export report data to external tools.

What Are the Different Types of Project Reports?

Generate diverse project reports to assess team productivity & efficiency

Project & Task Summary

Summarize project scope and task achievements with a 360° overview – highlighting milestones and individual task completion rates.

Profitability Reports

Compare estimated costs to actual expenditures to gauge overall profitability and ROI.

Timeline Reports

Visualize project phases with Gantt charts and track progress against set deadlines to stay on schedule.

Track & Clock Time on Each Task

Review detailed timesheets and logged hours to assess resource allocation and optimize time management.

Feedback & Comment Reports

Analyze project comments and feedback to understand communication patterns and foster better team collaboration.

Project & Task Summary

Summarize project scope and task achievements with a 360° overview – highlighting milestones and individual task completion rates.
Profitability Reports

Compare estimated costs to actual expenditures to gauge overall profitability and ROI.
Timeline Reports

Visualize project phases with Gantt charts and track progress against set deadlines to stay on schedule.
Track & Clock Time on Each Task

Review detailed timesheets and logged hours to assess resource allocation and optimize time management.
Feedback & Comment Reports

Analyze project comments and feedback to understand communication patterns and foster better team collaboration.

How to Detect Project Delays Early On

Learn how to find potential roadblocks & troubleshoot them

Set Clear Milestones

Define specific, achievable milestones with deadlines to track progress and identify delays early.
Visualize Task Dependencies

Utilize Gantt charts to anticipate and address potential delays caused by cascading dependencies.
Review Time Logs

Analyze time logs to identify tasks exceeding allocated timeframes and pinpoint areas where resources might be bottlenecked.
Configure Alerts for Deadlines

Set up automated alerts for approaching deadlines to notify everyone and mitigate delays.

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Deliver on time & within budget with ProProfs Project

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How to Customize Project Reports

Step 1: Select Report Type

Select the specific report you want to generate (e.g., Project Summary, Time Tracking) based on your needs.

Step 2: Open Filter Options

Open the filter options and define parameters like -

- Set Date Range

- Filter by Project

- Choose Team Members

- Select Task Status

Step 3: Apply Custom Fields

Incorporate custom fields based on additional project-specific data points for even deeper customization.

Step 4: Arrange Columns & Save Custom View

Rearrange report columns to prioritize the information you need most and save your custom view for future reference.

Step 1: Select Report Type

Select the specific report you want to generate (e.g., Project Summary, Time Tracking) based on your needs.
Step 2: Open Filter Options

Open the filter options and define parameters like -

- Set Date Range

- Filter by Project

- Choose Team Members

- Select Task Status
Step 3: Apply Custom Fields

Incorporate custom fields based on additional project-specific data points for even deeper customization.
Step 4: Arrange Columns & Save Custom View

Rearrange report columns to prioritize the information you need most and save your custom view for future reference.

What Are the Benefits of Generating Project Reports?

Improve Decision-Making

Make informed decisions and optimize project outcomes with data-driven insights from project reports.

Increase Project Transparency

Share clear, up-to-date project status and progress reports with stakeholders, keeping everyone informed.

Identify Risks Early On

Detect potential issues and risks early by regularly analyzing project data and performance metrics.

Enhance Resource Management

Optimize resource allocation/utilization by tracking resource performance and identifying inefficiencies.

Measure Team Performance

Evaluate team productivity and efficiency with detailed reports on task completion and time management.

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Top Features You Need to Manage Projects Efficiently

Resource Management

Optimize resource allocation and manage team workloads efficiently.

Project Progress Views

Visualize project status with Gantt charts, Kanban boards, calendar, and list views.

Task Management

Efficiently create, assign, prioritize, and track tasks to ensure timely completion.

Time Tracking

Log billable hours and manage timesheets for accurate time tracking.

Portfolio Management

Manage multiple projects from a centralized dashboard.

Automation

Set up triggers and use add-ons to automate billing and invoicing, estimates, etc.

Free Templates

Utilize customizable templates for project scheduling, event planning, and sales planning.

Team Collaboration

Set up teams, invite guests, tag users with @mentions, share files, etc.

Data Security

Ensure your project and client data are safe with definite encryption methods.

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Join Our Thriving Community

Improved communication & reports

We immediately saw an increase in the number of progress reports on activities. Our main partners had up-to-date information and motivated them to learn more about specific project issues.

María Franco Avalos,

Geographical Information Systems Specialist, United Nations Development Program
Reduced invoice-generation time

ProProfs project management system reduced my invoicing time from 1.5 hours to just about 25 minutes. It’s super easy to manage projects, tasks, deadlines, clients - in a single place. Real money and time saver!

Stacey Berlin,

TCR Marketing
Seamless project scheduling

I absolutely live by ProProfs Project. Its user interface is simple and I like being able to schedule my projects like I do it on a regular digital calendar. I love the fact that human support is just a call away whenever I want help.

Josh Latham

Pxlvue Creative Imaging