How to Use Kanban Boards for Better Task Visibility

Improve task visualization to boost productivity
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  • Easily visualize project progress Define
  • Define workflow stages & prioritize tasks
  • Drag & drop tasks between columns
  • Gain insights with detailed reports
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What Is a Kanban Board?

A Kanban board is a visual project management tool that streamlines workflow and improves task management. It displays tasks as cards on a board divided into columns representing different stages of the project, such as "To Do," "In Progress," and "Completed." Teams can easily track progress and prioritize work by dragging and dropping these cards through different stages. A Kanban Board enhances collaboration, boosts efficiency, and provides a clear overview of project status.

How to Use Kanban Boards to Visualize Task Progress

Get a birds-eye view of all tasks
Step 1: Define Stages in the Workflow"

Break down your project workflow into clear stages (e.g., To Do, In Progress, Done) for visual tracking.

Step 2: Utilize Distinct Card Colors

Assign priorities with distinct colors (e.g., red = high, yellow = medium, green = low) for at-a-glance prioritization.

Step 3: Spot Slowdowns in Workflow

Identify workflow slowdowns by watching for columns that consistently accumulate cards.

Step 4: Prevent Overload on Team Members

Visually monitor task assignments across team members' columns to see who is overloaded and who has free bandwidth.

Step 5: Adapt the Board as Needed

Maintain flexibility by easily modifying stages, adding columns, or adjusting color coding as your project evolves.

How to Use Kanban Boards to Visualize Task Progress
Drag & Drop Tasks Between Columns
Move & adjust columns freely as needed within the workflow

Say goodbye to rigid project management. Easily manage projects by dragging and dropping tasks between columns. Adjust columns to reflect the current status of your workflow. Update task priorities and deadlines with a simple drag-and-drop action. Add, remove, or re-arrange columns within the Kanban board to perfectly reflect your project's evolving needs.

  • tick Training tick Shift tasks between stages (e.g., "To Do" to "High Priority")
  • tick Training tick Reorder stages or add new ones to keep your Kanban board dynamic
  • tick Training tick Keep everyone informed with real-time progress

Ready to Visualize Task Progress Faster & Boost Productivity?

Instantly organize tasks with our Kanban project management software!
Color-Code Your Kanban Board
Visualize, prioritize, and conquer!

Boost your productivity and streamline your workflow with the simple power of color-coding. Assign colors to tasks based on priority, category, or due date to transform your Kanban board into a dynamic visual management tool.

  • tick Training tick Visualize task status & priority at a glance
  • tick Training tick Prioritize critical tasks with color-coded urgency
  • tick Training tick Communicate effectively with a shared color system
  • tick Training tick Streamline your workflow with visual organization

Top Features You Need to Manage Projects Efficiently

Resource Management

 Optimize resource allocation and manage team workloads efficiently.

Project Progress Views

Visualize project status with Gantt charts, Kanban boards, calendar, and list views.

Task Management

Efficiently create, assign, prioritize, and track tasks to ensure timely completion.

Time Tracking

Log billable hours and manage timesheets for accurate time tracking.

Portfolio Management

Manage multiple projects from a centralized dashboard.

Automation

Set up triggers and use add-ons to automate billing and invoicing, estimates, etc.

Free Templates

Utilize customizable templates for project scheduling, event planning, and sales planning.

Team Collaboration

 Set up teams, invite guests, tag users with @mentions, share files, etc.

Data Security

 Ensure your project and client data are safe with definite encryption methods.

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  • Improved communication & reports
    We immediately saw an increase in the number of progress reports on activities. Our main partners had up-to-date information and motivated them to learn more about specific project issues.
    María Franco Avalos,
    María Franco Avalos,

    Geographical Information Systems Specialist, United Nations Development Program

  • Reduced invoice-generation time
    ProProfs project management system reduced my invoicing time from 1.5 hours to just about 25 minutes. It’s super easy to manage projects, tasks, deadlines, clients - in a single place. Real money and time saver!
    Stacey Berlin,
    Stacey Berlin,

    TCR Marketing

  • Seamless project scheduling
    I absolutely live by ProProfs Project. Its user interface is simple and I like being able to schedule my projects like I do it on a regular digital calendar. I love the fact that human support is just a call away whenever I want help.
    Josh Latham
    Josh Latham

    Pxlvue Creative Imaging

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